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Legal > Purchase Order Terms & Conditions

Purchase Order Terms & Conditions

In the absence of any separate Agreement in writing between you/your company and MyRepublic, these terms and conditions govern our relationship with you, as Supplier to our MyRepublic. These terms apply to Purchase Orders issued to you.

    1. DEFINITIONS
      a. “MyRepublic” means the relevant MyRepublic entity purchasing the Goods and/or Services from the Supplier, and its successors and permitted assigns.
      b. “Contract” means the formal written contract duly signed by MyRepublic and Supplier for the supply of the Goods and/or Services.
      c. Delivery Date” means the date, or dates, on which the Goods and/or Services are scheduled to be
      delivered to MyRepublic, as stated in the PO or notified by MyRepublic to Supplier.
      d. “Force Majeure Event” means any event which is beyond the reasonable control of the Party claiming the Force Majeure Event, including without limitation, flood, fire, civil disturbance, riot, war, Act of God, strike or any action of any governmental, regulatory, judicial or legislative authority.
      e. “Goods” means any system, equipment, materials, including hardware and/or software, devices,
      accessories, parts, components and/or other tangible goods or commodities, as described in the PO.
      f. “Intellectual Property Rights” means patent, copyright, industrial design right, trademarks, tradenames and/or any other intellectual property or proprietary right.
      g. “PO” means (i) each set of written instructions in the form of a purchase order issued by MyRepublic to Supplier to supply the Goods and/or Services by the Delivery Date and (ii) the Terms and Conditions herein and any amendment thereof.
      h. “Parties” means MyRepublic and the Supplier, collectively.
      i. “Party” means MyRepublic or the Supplier, individually.
      j. “Personal Data” means Data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which the organization has or is likely to have access.
      k. “Price” means the price (inclusive of any applicable goods and services tax) payable to Supplier for the supply of the Goods and/or Services, as stipulated in the PO.
      l. “Services” means any works, including without limitation installation, integration, testing and/or
      commissioning of systems and/or equipment, maintenance, support and/or training, which Supplier is
      required to supply to MyRepublic, as described in the PO.
      m. “Specifications” means the description and specifications of the Goods and/or Services and details (if any) of manufacture, functions and performance, as stipulated in the PO or notified by MyRepublic to Supplier.
      n. “Supplier” means the person or entity to which the PO is addressed, including its successors and
      permitted assigns.
      o. “Unauthorised Code” means (i) any software virus, Trojan Horse, worm, logic bomb or other software routine or hardware components designed to permit unauthorised access, to deny authorised use, to disable, erase, or otherwise harm software, hardware or data, or to perform any unauthorised actions and (ii) any software codes licensed under a licensing scheme that mandates that all derivative works thereof have to be distributed with the source codes of the derivative works or that the source codes of all derivative works have to be made readily available (e.g. GNU Public Licence).
      p. “Warranty Period” means twelve (12) months from the date of receipt of the Goods and/or Services or such other period as may be mutually agreed upon in writing by MyRepublic and Supplier
    2. ACCEPTANCE
      a. Supplier acknowledges its acceptance of the PO and agrees to be bound by the provisions in the PO. Supplier shall not make any amendment to the provisions of the PO without MyRepublic’s written consent. No failure to exercise and no delay or omission by either Party in exercising any right, remedy or privilege under the provisions of the PO shall operate as a waiver of such right, remedy or privilege, or as a waiver of any preceding or subsequent breach or default on the part of the other Party.
      b.  Even if Supplier, upon receipt of the PO, fails to acknowledge the PO by return email, Supplier shall be deemed to have acknowledged its acceptance of the terms of the PO if Supplier continues to supply the Goods and/or Services to MyRepublic and/or invoices MyRepublic for the Goods and/or Services.

      c. PRICE, INVOICING AND PAYMENT
      Except where otherwise agreed in writing, the Price for the Goods and/or Services shall be payable in arrears within thirty (30) days of the date of receipt of an original and correct invoice issued by Supplier.
      d. The Price shall be inclusive of all licence fees, installation, testing and all other fees and charges associated with the supply of the Goods and/or Services. Unless otherwise specified, the Price shall include withholding tax, but exclude Goods and Service Tax claimable by MyRepublic. Where the Price is quoted in a currency other than Singapore dollars, the Price shall be subject to the relevant exchange rate(s) published by the Development Bank of Singapore on the first day of each calendar month. All taxes and duties shall be stated separately on Supplier’s invoice(s). MyRepublic shall not be liable to pay any sums whatsoever for the Goods and Services, including any unanticipated costs or expenses which may be incurred by Supplier, other than the Price stipulated in the PO.
      e. Supplier shall submit invoices and all relevant supporting documents for payment in accordance with (i) the PO; or (ii) such milestones as may be agreed to by MyRepublic in writing. Supplier’s invoice(s) shall set out, at minimum, the PO number, the description of the Goods and/or Services and the Price. Payments shall be made by way of cheque, electronic transfer or such other means as MyRepublic may determine. MyRepublic shall be entitled to refuse payment on any invoice which contains material error(s) or is not submitted in accordance with the terms of the PO. Acceptance of and payments on invoices shall not constitute acceptance of the Goods and/or Services, and shall not be regarded as constituting acceptance by MyRepublic of or as evidence as to the validity or correctness of any such invoices or the Supplier’s compliance with the PO. MyRepublic shall be entitled to deduct any moneys due to it from Supplier from any moneys due or which may become due from MyRepublic to Supplier under the PO or any other contracts between Supplier and MyRepublic.

    3. DELIVERY
      a. Supplier shall deliver the Goods and/or Services by the Delivery Date to an address notified in writing by MyRepublic.
      b. If Supplier fails to deliver the Goods and/or Services by the Delivery Date, MyRepublic shall, without prejudice to any other remedies which may be available to MyRepublic under the terms of the Contract or otherwise, have the right to:
          i. cancel the PO(s) for all or any of the Goods and/or Services without being liable to the Supplier for damages and obtain the same from alternative sources and any increased costs incurred thereby shall be deducted from any moneys due or which may become due to Supplier under the PO or any other contracts between Supplier and MyRepublic, or shall be recoverable as damages; and/or 
          ii. require Supplier to pay or allow MyRepublic to deduct from any moneys due or which may become due to Supplier as liquidated damages a sum to be calculated at the rate of 1% of the Price per day for every day of delay (including Saturdays, Sundays and public holidays gazetted in Singapore) until the Goods and/or Services are duly delivered or performed. The Parties agree that the foregoing sum shall be a genuine pre-estimate of the loss to MyRepublic resulting from such delay in delivery.

       

    4. TITLE AND RISK
      a.
      Unless otherwise agreed in writing, title to the Goods shall pass from Supplier to MyRepublic upon MyRepublic’s receipt and acceptance of the Goods or payment for the Goods, whichever is the earlier, and the Goods shall be free from any claims or encumbrances whatsoever.
      b. Risk of loss or damage to the Goods or parts thereof shall pass to:
          i. MyRepublic, at the time of delivery of the Goods to MyRepublic; and
          ii. Supplier, if during the time the Goods or any part thereof are in Supplier’s possession for the purpose of replacement, rectification or repair pursuant to Clause 7 below.

       

    5. INSPECTION AND TESTING/QUALITY OF GOODS
      a.
      During manufacture, processing or storage of the Goods, and prior to delivery, Supplier shall carefully inspect and test the Goods (“Acceptance Test”) and ensure that they conform in all respects to the Specifications. Supplier shall also furnish to MyRepublic a copy of Supplier’s test sheet or Certificate of Conformity (COC), if any, which shall be certified by Supplier and MyRepublic’s representative. All costs and expenses relating to the Acceptance Test shall be borne solely by Supplier.
      b. Where the Goods comprise machinery or equipment, Supplier shall, if required by MyRepublic, give MyRepublic prior written notice of the Acceptance Test and MyRepublic shall be entitled to be represented at the Acceptance Test and have reasonable access to any premises on which the Goods are located and all such related facilities as may be reasonably required by MyRepublic.
      c. For the purchase of Services, Supplier shall, if required by MyRepublic, perform the Acceptance Test in the presence of MyRepublic’s authorized representative and MyRepublic’s authorised representative shall conduct a joint inspection of the Services with Supplier. MyRepublic shall endorse on Supplier’s delivery order (or such other document as may be agreed between the Parties in writing) if the Services have been carried out and completed to MyRepublic’s satisfaction.
      d. MyRepublic shall not be obliged to accept any Goods and/or Services or any part thereof which have not satisfactorily passed the Acceptance Test under this Clause 6. If, following the receipt of the Goods and/or Services by MyRepublic, it is found that the Goods and/or Services or any part thereof do not conform with the Specifications, MyRepublic shall be entitled to reject all or such part of the Goods and/or Services and Supplier shall forthwith replace, make good or repair the same in accordance with Clause 7 below, at no additional cost to MyRepublic.

       

    6. WARRANTY
      a.
      Supplier guarantees the Goods and/or Services against any defect in manufacture or any defect arising out of design, material or workmanship, or any failure or malfunction due to quality or materials, workmanship, design, assembly or installation, during the Warranty Period.
      b. During the Warranty Period, MyRepublic may, by way of notice, reject the Goods and/or Services if the same is defective or malfunctioning (“Rejected Goods and/or Services”). Supplier shall, at its own expense, replace the Rejected Goods and/or Services or if MyRepublic so agrees, make good or repair the same within fourteen (14) days of MyRepublic’s notice.
      c. The Rejected Goods and/or Services or any part thereof so replaced, made good or repaired shall be subject to the warranty under Clause 7.1 for the remaining Warranty Period.
      d. If Supplier fails to replace, make good or repair the Rejected Goods and/or Services within the stipulated time, MyRepublic reserves the right to:
          i. cancel the PO(s) for all or any of the Rejected Goods and/or Services without being liable in damages;
          ii. procure the same from alternative sources and recover any increased costs thereby incurred from the Supplier; and
          iii. any money paid by MyRepublic to Supplier in respect of the Rejected Goods and/or Services or any part thereof that was not replaced, made good or repaired by Supplier shall be refunded by Supplier to MyRepublic, or shall be recoverable as damages.

       

    7. PACKING/AIRFREIGHT/SHIPPING INSTRUCTIONS
      a. Supplier shall, without additional cost to MyRepublic, ensure that the Goods to be supplied are adequately packed and secured so that they are able to withstand and be protected against damage including damage from rough handling and remain intact and undamaged during their transportation or transit from Supplier’s factory or premises until they reach their destination. Supplier shall comply with any other requirements on packing which may be explicitly specified in the purchase order(s) issued by MyRepublic.
      b. Supplier hereby acknowledges that the cost of all necessary packing materials (which will be considered non- returnable) and labour for the packing have been provided for and included in the Price.
      c. Supplier must notify MyRepublic in writing the following information (at a minimum), at least fourteen (14) days prior to the date on which the Goods are ready for shipment:
           i. Order number
           ii. Expected shipment date;
           iii. place of loading or port of departure; and
           iv. Cargo dimensions, weight and value.
      d. Immediately after loading, Supplier shall forward the following documents by registered airmail directly to MyRepublic:
           i. one (1) set of the Original Bill of Lading for sea shipment or Airway bill for air shipment; and
           ii. two (2) sets of the complete shipping documents (such as Invoice, Packing Lists, Inspection documents, etc).
      e. One copy of the detailed Packing List shall be enclosed in each package to be shipped, providing details on net and gross weight, outer dimensions of the package, purchase order number, part numbers, description and quantities of the Goods.
      f. Supplier shall, upon notification of MyRepublic, promptly replace any item of the Goods found to have been damaged due to inadequate packing without any additional cost to MyRepublic.

       

    8. EXPORT LICENCE
      a. If an export license is required for export of the Goods ordered, Supplier shall be responsible to obtain or procure such license in a timely manner to facilitate the export of the Goods. Supplier is entirely and solely responsible if it is subsequently discovered that the appropriate license was not obtained/inadequately applied for. The failure of Supplier to obtain all the necessary licenses, permits and/or other governmental authorisations required will not constitute a Force Majeure Event and MyRepublic shall in such an event, have the right to exercise its rights and remedies set out in Clause 4 in the case of delay in the delivery of the Goods or Services and/or to terminate the PO according to Clause 13 without being liable in damages.
      b. Supplier shall comply with all applicable legislation and regulations in performing the PO. Supplier shall obtain all necessary licences, consents and permits for the performance of the PO at Supplier’s own expense.

       

    9. INTELLECTUAL PROPERTY RIGHTS
      Supplier shall indemnify and hold harmless MyRepublic and all of its directors, employees, agents and representatives (“Indemnified Person”) against any and all losses, damages, costs, expenses and liabilities which any Indemnified Person may incur in respect of any claim or action that the Goods and/or Services and/or MyRepublic’s acceptance or use of the Goods and/or Services infringe any Intellectual Property Right of any third party, constitute the tort of passing off or damage the goodwill or reputation of any third party.

       

    10. WARRANTIES & REPRESENTATIONS BY SUPPLIER
      a.
      Supplier warrants and represents that:
          i. its title to the Goods is free and unencumbered, and that it has the right to sell, supply and grant MyRepublic title to and quiet possession of the same;
          ii. the Goods and Services conform with the Specifications, and are of satisfactory quality and fit for the purpose for which they are purchased;
          iii. it shall perform the Services (i) with reasonable care and skill and (ii) according to the Specifications;
          iv. the media upon which any software constituting the Goods (or any part thereof) is stored shall be free from Unauthorised Code and defects in materials, design and/or workmanship;
          v. insofar as the Goods and/or Services comprise software, such software is free of all Unauthorised Code;
      b. no part of the Goods and/or Services and no acceptance, distribution, use or possession by MyRepublic of any of the Goods and/or Services or any part thereof shall infringe the Intellectual Property Rights or other rights or interests of any third party or result in any other liability to any Indemnified Person;
      c. it shall obtain and maintain all applicable licenses, permits, consents and/or authorisations for the purposes of performing the PO; and
      d. it shall comply with all applicable laws and regulations in performing the PO.

       

    11. FORCE MAJEURE
      a. If the performance of the PO or any part thereof by either Party is prevented, hindered or delayed by reason of a Force Majeure Event, then that Party shall be excused from such performance to the extent that it is necessarily prevented, hindered or delayed by the Force Majeure Event provided that the affected Party has given written notice of the Force Majeure Event to the other Party.
      b. If the Force Majeure Event continues for more than sixty (60) days, either Party may at its option give written notice to terminate the PO forthwith.

       

    12. TERMINATION
      a. MyRepublic shall be entitled to immediately cancel or terminate the PO if:
          i. Supplier is in material breach of any provisions of the PO and, where such breach is capable of remedy, it has not remedied the breach within seven (7) days of written notice by MyRepublic requiring it to do so;
          ii. Supplier commits a material breach of any provisions of the PO and such breach is not capable of remedy;
          iii. Supplier ceases or threatens to cease trading or enters into liquidation (voluntary or involuntary) or has a receiver, trustee, judicial manager or such similar officer appointed over any of its assets or businesses; or
          iv. Supplier enters into any composition or arrangement for the benefit of its creditors or becomes insolvent or fails to comply forthwith with any judgment made against it.
      b. MyRepublic may also give reasonable notice to Supplier to cancel/terminate this PO at any time before the delivery of the Goods and/or Services without any liability to Supplier.
      c. If MyRepublic cancels or terminates the PO pursuant to Clause 13, MyRepublic shall be entitled to recover (on a pro rata basis, if applicable) any moneys paid by MyRepublic to Supplier for any Goods and Services which have not been delivered or performed by Supplier.
      d. The rights of cancellation or termination provided in this Clause 13 are in addition to any other rights and remedies permitted by operation of law or in equity or under any other provision of the PO or any Contract.

       

    13. INDEMNITY AND LIABILITY
      a. If Supplier breaches any provision of the PO or causes damage to any property or personal injury any person in the course of performing its obligations under the PO, it shall indemnify MyRepublic against any and all losses, damages, costs, expenses or liabilities incurred thereby.
      b. In no event shall MyRepublic’s liability for damages, losses, costs or expenses suffered or incurred by Supplier arising under or in connection with the PO (whether in contract, tort, misrepresentation, negligence, strict liability in tort or by statute or otherwise) be greater than the total Price.
      c. In no event shall MyRepublic be liable for any consequential, incidental, indirect, special or punitive damages, losses, costs or expenses, or any lost profits, revenue, business or anticipated savings suffered or incurred by Supplier in connection with the PO.
      d. The limitations and exclusions of liability herein shall not apply to any liability MyRepublic may have in respect of any death or personal injury resulting from its negligence.
      e. The exclusions and limitations of liability herein shall apply to the fullest extent permitted by law.

       

    14. CONFIDENTIALITY
      a.
      Except with MyRepublic’s prior written consent, Supplier shall keep confidential and not disclose any of the provisions of the PO, or any information, specifications, plans, drawings and/or documents issued or furnished by or on behalf of MyRepublic in connection with the Goods and Services (collectively, the “Information”) to any person, other than Supplier’s employees or agents who need to know the Information for the purposes of performing the Supplier’s obligations under the PO. Supplier shall use the Information for the sole purpose of performing the PO.
      b. Supplier bears no responsibility for safeguarding Information that is public knowledge or already known to Supplier at the time of disclosure or subsequently comes lawfully into the possession of Supplier from a third party or is disclosed in compliance with law, a requirement of a governmental agency, stock exchange or pursuant to a court/arbitral order.
      c. All specifications, plans, drawings and documents supplied by MyRepublic to Supplier shall at all times remain the property of MyRepublic and must not be reproduced, copied or distributed without MyRepublic’s prior written consent.
      d. The Supplier’s confidentiality obligations herein shall, unless terminated by written agreement between the Parties, continue in full force and effect indefinitely.

       

    15. DATA PROTECTION
      a.
      Supplier undertakes where applicable, to comply fully with applicable Personal Data protection legislation, whether in Singapore or elsewhere, and to procure that its employees, agents and contractors observe the provisions of applicable Data Protection Legislation.
      b. Supplier shall, in respect, of any Personal Data, in any form, collected, used, disclosed, accessed and/or processed by it or furnished, disclosed, or made available to it, directly or indirectly, in connection with this PO, and shall procure that any relevant party (who are permitted to receive such Personal Data under this PO) shall:
          i. only use such Personal Data as strictly necessary for the performance of its obligations hereunder and in accordance with this PO, and return any such Personal Data received in error. To the extent that any relevant party are required to access any such Personal Data for the purposes of fulfilling Supplier’s obligations under this PO, Supplier shall ensure that such access shall only be limited to those who strictly need to have the Personal Data in order to perform their necessary functions;
          ii. if any Singapore Telephone Number which forms part of such Personal Data is proposed to be used as the addressee of a voice call, fax or text message (including SMS/MMS, or through any data service), such Singapore Telephone Number shall be used for such purpose only if the message to be sent is not a Specified Message under the Personal Data Protection Act 2012 (No. 26 of 2012);
          iii. not transfer or process any such Personal Data outside of Singapore without the prior written consent of MyRepublic, which consent may be delayed and may only be given subject to further terms and conditions which MyRepublic may choose to impose upon Supplier at MyRepublic’s sole discretion, which Supplier and any recipient outside of Singapore must agree to prior to any such transfer or processing;
          iv. not otherwise process such Personal Data in any way contrary to any Data Protection law applicable to the Parties;
          v. except in response to a valid court order, to the extent legally required in response to a request from a prescribed law enforcement agency (as defined in Section 2(1) of the Personal Data Protection Act 2012 in Singapore, No. 26 of 2012) or in order to comply with applicable laws or strictly for the purposes of executing its obligations under this PO, not disclose it to any third party without the written authority of MyRepublic and in such a case only to the extent permitted by law. Supplier shall immediately notify MyRepublic when it becomes aware that a disclosure of such Personal Data may be required in order to comply with applicable law;
          vi. implement and ensure that any relevant party implement appropriate technical and organisational measures in respect of the security integrity and confidentiality of such Personal Data whilst in its possession to ensure that the Personal Data will not be accessed, recorded, disclosed, processed, deleted, altered, used or otherwise tampered with in an unauthorised or accidental manner and to protect the Personal Data in accordance with the applicable Personal Data protection laws;
          vii. use reasonable endeavours to assist MyRepublic to comply with any obligations imposed on MyRepublic in relation to any such Personal Data processed by or on behalf of Supplier, including reporting any breach of these obligations to MyRepublic, co-operating with MyRepublic in respect of any relevant investigation, taking actions to prevent recurrences of any breach of these obligations, and assisting MyRepublic in the event that Supplier receives a request, complaint or other communication from any individual who may be identified from such Personal Data;
          viii. comply with all instructions of MyRepublic in relation to any such Personal Data;
          ix. not retain such Personal Data longer than is strictly necessary for the fulfilment of the purpose for which the data is to be received or accessed by Supplier pursuant to this PO;
          x. immediately erase such Personal Data on receiving instructions to this effect from MyRepublic;
          xi. ensure that such Personal Data is stored or recorded accurately; and
      c. Any breach or potential breach of the provisions of this clause 15 shall be immediately notified in writing by Supplier to MyRepublic.
      d. Without prejudice to clauses 9 and 13, Supplier shall fully and effectively indemnify and keep indemnified MyRepublic from and against, and agrees to pay on demand, any and all losses incurred by or awarded against MyRepublic as a result of any breach of this Clause. Without prejudice to the foregoing or to any other rights or remedies of MyRepublic, in the event of any breach of this Clause 15, Supplier undertakes promptly to remedy the breach (or the circumstances giving rise to the breach) without charge.
      e. A breach of this clause 15 shall be regarded as a material breach.

       

    16. TIME OF ESSENCE
      Time shall be of the essence for the purposes of the PO. Supplier shall notify MyRepublic immediately of any changes or events that are likely to have an impact on the delivery of the Goods and/or Services, or the Supplier’s performance of any of its other obligations under the PO.

       

    17. SEVERABILITY
      If any provision of the PO is determined to be invalid or unenforceable, such provision shall be deleted from the PO and the remaining provisions shall continue in full force and effect.

       

    18. ASSIGNMENT
      Except with MyRepublic’s prior written consent, Supplier shall not assign and/or transfer any of its rights and/or obligations under the PO to any third party. MyRepublic shall be entitled to assign and/or transfer any or all of its rights and/or obligations under the PO to any third party without Supplier’s consent.

       

    19. EFFECT OF PO AND ORDER OF PRECENDENCE
      The provisions of the PO shall exclusively govern Supplier’s supply of the Goods and/or Services to MyRepublic, until and unless MyRepublic and Supplier enter into a Contract. If MyRepublic and Supplier have entered into a Contract, and in the event of any conflict or inconsistency between the provisions of the PO and the provisions of the Contract, the Parties agree that the provisions of the Contract shall prevail and supersede the provisions of the PO. In the event of any conflict or inconsistency between the terms and conditions herein, and the provisions of the purchase order issued by MyRepublic to the Supplier, the latter shall prevail.

       

    20. AMENDMENTS
      MyRepublic may from time to time change any of the terms and conditions herein and will notify Supplier of any such changes through written notice, electronic mail, or such other form as MyRepublic may deem appropriate. Supplier agrees that Supplier’s continued supply of the goods and/or services shall constitute acceptance of these terms and conditions and any changes thereto.

       

    21. NOTICES
      Any notices to be sent by one Party to the other in connection with this PO except for the service of Court proceedings shall be in writing and shall be delivered personally or sent by special delivery post (or equivalent service offered by the postal service from time to time) or as otherwise notified in accordance with the provisions of this Clause. Notices shall be deemed to have been duly given: if delivered personally, upon delivery; if sent by post, two clear days after the date of posting.

       

    22. RELATIONSHIP OF THE PARTIES
      The Parties acknowledge that nothing in the PO constitutes a relationship of employer and employee, principal and agent, partnership or joint venture between MyRepublic and Supplier. Supplier acknowledges that it does not have the authority to enter into binding agreements of any nature or make any representations or warranties on MyRepublic’s behalf and agrees not to misrepresent any such authority to any third party.

    23. NO THIRD PARTY RIGHTS
      The Parties acknowledge that nothing in the PO constitutes a relationship of employer and employee, principal and agent, partnership or joint venture between MyRepublic and Supplier. Supplier acknowledges that it does not have the authority to enter into binding agreements of any nature or make any representations or warranties on MyRepublic’s behalf and agrees not to misrepresent any such authority to any third party.

    24. GOVERNING LAW AND JURISDICTION
      The provisions of the PO shall be subject to, governed by and interpreted in accordance with Singapore laws. The Parties irrevocably submit to the exclusive jurisdiction of the Singapore courts.
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